Gmail Filters to Deal with Tons of Email

Decluttering and also arranging your Gmail inbox is wonderful, however it needs your input, as well as for that reason your time as well as focus. It’s time to ask on your own the difficult concerns when you’ve obtained little of either to save. Which jobs can you hand over to Gmail? Just how do you maintain your inbox from leaving control?

The e-mail strategy that we’ll check out today includes different kinds of filters in Gmail. In this manner, you can forget the sound a lot of the moment and afterwards batch-process them effortlessly, state, when every number of days.

How to Create a Gmail Filter

To create a filter in Gmail, click on the gear icon next to your profile picture. Hit See All Settings to be taken to your Gmail account settings. Select the Filters and Blocked Addresses tab.

Next, click on Create a New Filter to create a new filter. In the Create a New Filter panel, you’ll need to specify at least one criterion—a sender’s email address, a subject line, or a keyword—to filter emails. Once you do that, click Create Filter at the bottom right.

This takes you to the next panel. Here, you can specify what you want Gmail to do with the emails that match your search criteria. You can choose to archive them, mark them as read, delete them, mark them as important, or any of the other options shown here.

Check all of the boxes that apply and click the Create Filter button. In your Inbox, you can drag and drop emails between the tabs and set up customized filters for incoming messages. Now, onto the four filters we promised would help you manage email better.

Redirect Emails from Unimportant Domains

If the most important work emails you receive only ever come from one or two domains, you can create a filter that keeps only those emails in your inbox and pushes the rest into a separate folder.

To exclude emails from a particular domain, in the From/To field, you’ll need syntax that looks like this: -*@MakeUseOf.Com. The minus () sign excludes the email address that comes after it. In this case, that happens to be any email address from the domain MakeUseOf.Com, as signified by *@MakeUseOf.Com, where * is a wildcard character.

One example is a filter that forces email to skip the inbox and be tagged with the label Miscellaneous label. Then, when you open your inbox, there won’t be any emails from domains outside of your filter.

Direct To-Do Emails to an Action Folder

If you get far too many emails, it’s easy to lose track of those that you actually need to take action on. To prevent this from happening, filter out to-do emails based on the sender, subject, or keywords and direct those emails to a separate folder.

One example of a filter like this, is you could set all of your work emails to go to a folder called work. This would not only help to declutter your inbox from work emails, but also allow you to find those emails more easily when you need to.

Auto-Delete Emails

Preventing email from reaching your inbox to begin with is much better than dealing with it once it’s already arrived. We recommend making liberal use of Gmail’s Block and Unsubscribe buttons. You could even use a smart unsubscribe tool if you want.

What’s the best way to deal with emails from mailing lists that don’t honor unsubscribe requests, or from people that you can’t block at all? There is a way out: you can create a filter to identify emails based on the sender’s email address and instruct Gmail to delete those emails automatically.

If you don’t like deleting emails without taking a look at them, choose the Skip the Inbox option to archive the emails. Use the Apply the Label option if you want them all in one place.

Mark All Emails as Read

Achieving Inbox Zero is not as important as resisting the urge to check your email every few minutes. The latter becomes easier when there are zero unread emails sitting in your inbox every time you open it. You can make this happen by creating a filter that marks all incoming email as read automatically.

While adding the filter, first use your email address in the To field to filter in all emails sent to it. Then, use the Mark as Read checkbox to mark every email as read as soon as it arrives. If you use the same Gmail account for managing email from other accounts, you’ll need to create similar filters for those other email addresses as well.